Updated 23rd May 2018
In very basic terms I totally respect your personal information and will only ask you for what information I really need from you. I will look after it in the same way I would want mine looking after, keeping it secure! I will only share it with others where we need their help for us to deliver our service to you (such as our professional printing laboratory who may need your name and address to post your purchases). Be assured that I will never share your information in any other circumstances – nor will I sell it on elsewhere! Here are more details -
1. The Data we collect
As a data controller we collect a variety of data in order to deliver our services, and we will manage your personal data transparently, fairly and securely. We may ask you to provide us the following data –
For the photographic side of the business, we will also record a date of birth for all persons we photograph under the age of 13 and require the parent or a legal guardian to consent to photography.
Obviously being a photographic business we also create and manage images as per our contractual agreement(s).
We use the above data to -
Deliver our services to you
For you to gain access to private online galleries
For marketing purposes
To personalise your experience
We collect this data on the following lawful basis
To arrange or fulfil a Contract
To meet a legal obligation other than a Contract
When you visit our website we also collect Cookies. These are small pieces of data that websites send to a user's computer and are stored on the user's web browser. They are designed to enable the website to remember information, such as what a user might have put in a shopping cart for example. This helps us -
Deliver our service to you
Personalise your experience
For Marketing Purposes
2. Which third parties do we share Personal Data with? We share personal data with the following third parties -
Smugmug (website provider) - Data is transferred outside of the European Economic Area to United States under the protection of EU/US Privacy Shield.
Facebook LTD (Social media provider) - Data is transferred outside of the European Economic Area to United States under the protection of EU/US Privacy Shield.
Paypal - Data is not transferred outside of the European Economic Area.
HSBC - (for BACS payment) - Data is not transferred outside of the European Economic Area.
Photographic Lab - Data is not transferred outside of the European Economic Area.
Cloud back up - Data is transferred outside of the European Economic Area to United States under the protection of EU/US Privacy Shield.
Derwent Bookkeeping Ltd - Data is not transferred outside of the European Economic Area.
Spark Post - Data is transferred outside of the European Economic Area to United States under the protection of EU/US Privacy Shield.
BT email provider - Data is not transferred outside of the European Economic Area
Applies to Redhara Setters only,
Pet Plan Insurance (for puppies) - Data is not transferred outside of the European Economic Area.
There are also certain situations in which we may share access to your personal data without your explicit consent; for example, if required by law, to protect the life of an individual, or to comply with any valid legal process, government request, rule or regulation.
3. Why do we share your Personal Data with the above?
We share your data in order to -
To deliver our service to you
For marketing purposes
Personalise your experience
We may transfer personal data to a country outside of the European Economic Area (EEA) if necessary eg if a third party we utilise could have servers located outside of the EEA. If this is the case, we will either obtain your consent or otherwise ensure that the transfer is legal and your data is secure by following the EU's guidelines. You can see above where we send data outside of the EEA and on what basis we do so.
4. How do we keep your personal data secure?
We keep your data secure
By following internal policies of best practice,
By using Secure Socket Layer (SSL) technology when information is submitted to us online,
In the unlikely event of a criminal breach of our security we will inform the relevant regulatory body within 72 hours and, if your personal data were involved in the breach, we will also inform you.
6. You have the following rights -
- the right to be informed about the collection and use of your personal data
- the right of access to your personal data and any supplementary information
- the right to have any errors in your personal data rectified
- the right to have your personal data erased
- the right to block or suppressing the processing of your personal data
- the right to move, copy or transfer your personal data from one IT environment to another
- the right to object to processing of your personal data in certain circumstances,
and - rights related to automated decision-making (i.e. where no humans are involved) and profiling (i.e. where certain personal data is processed to evaluate an individual).
We also give you the option to manage your data via:
Email - firstname.lastname@example.org
Telephone - 07698330610
Writing to us at -
Rebecca Goutorbe LTD
While we do not hold personal data any longer than we need to. The duration will depend on your relationship with us, and whether it is ongoing. We may keep some of your personal data for up to 7 years after our working contract with you has finished for Tax legislation purposes
NOTE: 7 years from the end of a tax year is the time recommended by the Chartered Institute of Taxation to keep financially linked records as required under the rules of selfassessment.